[ABFM] RFP for hosting the 2010 ABFM conference

[Rebecca Hendrick]

Request for Proposals
Association for Budgeting and Financial Management (ABFM)
2010 Annual Conference

 ABFM requests that persons interested in forming a host committee for 
the 2010 Annual Conference submit proposals to the Conference Selection 
Committee. The 2010 conference will be located outside of Washington, DC.

The host committee's duties for the proposal are as follows:

    * Identify the host committee members and their affiliations.
    * Select a city that is accessible by economical air transportation
      and offers sufficient amenities for the conference.
    * Select a hotel for the conference that can accommodate the
      conference meeting and room requirements.
    * Secure economical price quotations for the following items:
          o Guest Room Night Commitment:  about 200 rooms distributed as
            below
                + Wednesday     35-40
                + Thursday         60-65
                + Friday              60-65
                + Saturday          35-40
          o Plenary session rooms (one session Thursday and one Friday
            for 150 people)
          o Meeting rooms (4 breakout rooms in continuous use from
            Thursday morning through Saturday afternoon)
          o Continental breakfast (Thursday, Friday and Saturday) and
            break food service (3 each on Thursday and Friday for 75 to
            100 persons, and one on Saturday for 75 persons) if necessary.
          o Friday luncheon (120 persons)
          o Two receptions (hors d'oeurves for 120 persons and cash bar
            service). If the local hosts are able to sponsor one or more
            of these receptions, this is a favorable consideration.
          o Costs of overhead and LCD projectors.   Overhead projectors
            are the minimum, but members desire LCD projectors for use
            with computer-based (Microsoft) PowerPoint® presentations.
             LCD equipment is can sometimes be contracted or brought in
            from outside the hotel, while other hotels require in-house
            equipment.
    * Provide information, including cost, on transportation options
      from the closest airport to the conference hotel. Be sure to state
      whether the hotel has shuttle service.
    * Prepare a total estimated hotel cost to the association (do not
      include guest room nights) for the use of hotel facilities and
      food service.
    * ABFM usually receives a number of free guest room nights depending
      on the number of paid guest nights booked. These are normally used
      for invited speakers, award winners, or other special guests.
      Provide information on this.
    * Briefly describe a plan to market the conference to potential
      attendees in the area who are not members of ABFM, and identify
      potential local sponsors (including governments, associations, and
      other universities)
    * Prepare a list of amenities that are available near the conference
      hotel
          o Restaurants
          o Attractions
          o Shopping

The Conference Selection Committee consists of Rebecca Hendrick (chair), 
Bryan Sullivan, and Dwight Denison.   Please submit a document detailing 
this information by July 15, 2008 to:

Rebecca Hendrick
Public Administration (M/C 478)
412 S. Peoria St.
University of Illinois at Chicago
Chicago, IL  60607
 
hendrick at uic.edu

-- 
Rebecca Hendrick, Assoc. Professor
Public Administration (M/C 278)
College of Urban Planning and Public Affairs
412 S. Peoria St.
University of Illinois at Chicago
Chicago, IL  60607
312.355.0305(Office)
312.243.3970(Home)
312.996.8804(fax)
hendrick at uic.edu


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